Whether you just started your coaching business or have been doing it for a while, you’ll soon realize that you can’t do everything by yourself.
For you to run a successful coaching business and grow as a coach, it’s going to take a team of qualified and reliable people to help you. One such person you’ll need on your team is a Virtual Assistant (VA). Finding and hiring a qualified VA isn’t hard, but there are some things you need to consider before you jump in with both feet.
First, let’s cover the basic: What a virtual assistant actually is and what they do, before getting into the details about hiring, training, and working with a VA.
What Is a Virtual Assistant and Why Do You Need One?
According to Wikipedia:
A virtual assistant (typically abbreviated to VA, also called a virtual office assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.
In other words, a virtual assistant is an assistant who works virtually (remotely). This means she could be working out of a home office, from a hotel room, in a coffee shop – literally anywhere that has WiFi, or internet access. She can provide services like email management, customer support, help desk, web design, transcription, graphic work, calendar management, data entry and more.
The great thing about a VA is that she is an independent contractor so you don’t have to pay for office space for her, employee taxes, health benefits and all those other things that come with having a ‘real’ in-office assistant.
Here’s some other expenses you don’t have to worry about when you hire a contractor: hardware like a computer and printer, health insurance, vacation days, sick days, and wasted time while she chats with your other employees. These are some pretty big benefits to outsourcing virtually. But what sorts of tasks can you entrust to someone who isn’t in the next office?
What Can a Virtual Assistant Do for You and Your Coaching Biz
To run and grow a successful coaching biz you’re going to need a team to make that happen. On that team you’ll need a Virtual Assistant (maybe even more than one – depending on what you need to outsource).
There are a lot of different things a VA can do for you and your business. But before we look at some sample tasks you can hand over, you need to realize the importance of hiring a VA. The main thing to think about is that with their help, you’ll be able to stop spending so much time on projects that are time consuming and zap your energy. You’ll probably even find that once you hand over tasks you don’t like which you found so time consuming, your VA will probably less time as you did on them!
Let’s plunge into the main part of this section and look at different tasks a VA can do for your coaching business. Here are some of the basic things a VA can do for you:
- Customer support
- Email management
- Article submission
- Press release submission
- Schedule coaching calls
- Maintain database of coaching clients/track of how many coaching sessions used/have left
- Send invoices to your coaching clients
- Email marketing – setting up/sending mailings for you through software like Mailchimp, InfusionSoft, Active Campaign
- Content management
- Social media management
- Internet research
- Travel planning (reserving flights, booking hotels, etc)
- Blog commenting
Additionally, there are things that require more skill that you can also hand over to a VA such as:
- Web design
- Graphic design
- Website updates
- Technical support
- Shopping cart maintenance (like WooCommerce, 1ShoppingCart, etc)
- Kindle publishing
- Set up and manage webinars
- Writing sales copy
- Project management
- Audio/Video help
Again, this is just a small list of the tasks that require more of a skill set, that can also be handed off to a trusted VA. This list is definitely not exhaustive and there are a lot of other jobs that can be outsourced as well.
Hopefully, this is a great starting point for brainstorming some of the ways that a Virtual Assistant can help you build and grow a successful coaching business. Probably one of the easiest ways to get started with outsourcing to a VA is by making a list of the top three things you need to get done in your business, but that you don’t like doing. You know that list of tasks that you never seem to find time to do? Those are the perfect projects to get started with!
Check back soon for more resources and information on growing your business by hiring a Virtual Assistant for a prosperous 2017!
Here are some resources for you.
I welcome your comments or suggestions about working with VAs to grow your business, please chime in.