Alternative to Hiring An Employee

puzzle piecesA lot of companies today (2017) are outsourcing their tasks and projects to outside contractors.  The reason is it’s cost-effective and getting talent from specialists who are experts in certain tasks they perform.  You don’t really need to train them, except for on-boarding and getting to know you and how you work.

I’m here to tell you about the virtual world of assistants that are available globally.  These are usually independent contractors (in the U.S) working from their home offices and to provide assistance for professionals, speakers, coaches and many small organizations.  They are hired for specific tasks or projects and work only when needed.

Do you need help with the back-end office? Someone who tackles projects from “working behind the scenes”, and manage your daily business functions?

I’m an independent contractor, working remotely, with different industries to help business owners with technical and executive administrative needs. I can help tackle your tasks and To Do lists, so you can focus on building your “empire”.

Are you good at delegating work to an outside person? Are you new to this type of getting help?

I’ll help you down-size your To Do List and figure out which tasks should be tackled first and start creating processes and procedures from day one. I’ll smooth your work flow so you can be more organized, able to see which projects or tasks should be done first, and create steps to complete each one of them.

Just think of the sigh of relief you can experience once we start working together. As a business owner myself, I care about the quality and success of your business. I know how overwhelmed you might feel when things all of a sudden start to pile up, especially as you get busier with new clients!

If you’re a “solopreneur”, small-sized business owner we’re only a phone call away or click away. If you’re located in the USA, our communication will be over Email, Skype and phone. I work with short-term or long-term projects.

To have a 20-minute complimentary consultation, please contact me here. Visit this page to see more support services.

To learn more about Virtual Assistants or some call “freelancer”, “personal assistant”, here’s some information about Virtual Assistants (VA), and how to work with a VA from my previous blog, titled: Who, What and Where are Virtual Assistants

redhead girl with laptop and internet icons

Grow Your Coaching Biz in 2017 by Hiring a VA

Whether you just started your coaching business or have been doing it for a while, you’ll soon realize that you can’t do everything by yourself.

For you to run a successful coaching business and grow as a coach, it’s going to take a team of qualified and reliable people to help you. One such person you’ll need on your team is a Virtual Assistant (VA). Finding and hiring a qualified VA isn’t hard, but there are some things you need to consider before you jump in with both feet.

First, let’s cover the basic:  What a virtual assistant actually is and what they do, before getting into the details about hiring, training, and working with a VA.

What Is a Virtual Assistant and Why Do You Need One?

According to Wikipedia:

A virtual assistant (typically abbreviated to VA, also called a virtual office assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office.

In other words, a virtual assistant is an assistant who works virtually (remotely). This means she could be working out of a home office, from a hotel room, in a coffee shop – literally anywhere that has WiFi, or internet access. She can provide services like email management, customer support, help desk, web design, transcription, graphic work, calendar management, data entry and more.

The great thing about a VA is that she is an independent contractor so you don’t have to pay for office space for her, employee taxes, health benefits and all those other things that come with having a ‘real’ in-office assistant.

Here’s some other expenses you don’t have to worry about when you hire a contractor: hardware like a computer and printer, health insurance, vacation days, sick days, and wasted time while she chats with your other employees. These are some pretty big benefits to outsourcing virtually. But what sorts of tasks can you entrust to someone who isn’t in the next office?



What Can a Virtual Assistant Do for You and Your Coaching Biz

To run and grow a successful coaching biz you’re going to need a team to make that happen. On that team you’ll need a Virtual Assistant (maybe even more than one – depending on what you need to outsource).

There are a lot of different things a VA can do for you and your business. But before we look at some sample tasks you can hand over, you need to realize the importance of hiring a VA. The main thing to think about is that with their help, you’ll be able to stop spending so much time on projects that are time consuming and zap your energy.  You’ll probably even find that once you hand over tasks you don’t like which you found so time consuming, your VA will probably less time as you did on them!

Let’s plunge into the main part of this section and look at different tasks a VA can do for your coaching business. Here are some of the basic things a VA can do for you:

  • Customer support
  • Email management
  • Article submission
  • Press release submission
  • Schedule coaching calls
  • Maintain database of coaching clients/track of how many coaching sessions used/have left
  • Send invoices to your coaching clients
  • Email marketing – setting up/sending mailings for you through software like Mailchimp, InfusionSoft, Active Campaign
  • Content management
  • Social media management
  • Internet research
  • Travel planning (reserving flights, booking hotels, etc)
  • Blog commenting

Additionally, there are things that require more skill that you can also hand over to a VA such as:

  • Web design
  • Graphic design
  • Website updates
  • Technical support
  • Shopping cart maintenance (like WooCommerce, 1ShoppingCart, etc)
  • Kindle publishing
  • Set up and manage webinars
  • Writing sales copy
  • Project management
  • Bookkeeping
  • SEO
  • Audio/Video help
  •  PowerPoint
  •  Transcription

Again, this is just a small list of the tasks that require more of a skill set, that can also be handed off to a trusted VA. This list is definitely not exhaustive and there are a lot of other jobs that can be outsourced as well.

Hopefully, this is a great starting point for brainstorming some of the ways that a Virtual Assistant can help you build and grow a successful coaching business. Probably one of the easiest ways to get started with outsourcing to a VA is by making a list of the top three things you need to get done in your business, but that you don’t like doing. You know that list of tasks that you never seem to find time to do? Those are the perfect projects to get started with!

Check back soon for more resources and information on growing your business by hiring a Virtual Assistant for a prosperous 2017!

Here are some resources for you.

I welcome your comments or suggestions about working with VAs to grow your business, please chime in.

Help Your Business Soar with a Virtual Assistant

As a business owner who’s wearing all the “hats”, it can be very overwhelming at times.  You get bogged down with doing everything from marketing, to answering emails, researching and managing your daily tasks.

Have you ever thought of outsourcing some of those tasks to a Virtual Assistant (VA)?

From its earliest beginnings of this industry, entrepreneurs were hiring VAs for their general administrative tasks such as  returning calls to prospects, managing emails, typing correspondence, file management, and other services.

Today, there are more VAs who possess specialized skills and offer technology support along with the general office tasks.  Business owners are learning to work more efficiently and smarter by outsourcing some of the time-consuming tasks to virtual assistants.  They are outsourcing tasks such as handling their social media, maintaining their membership websites, strategy for marketing, and doing research for special projects.

There are VAs that only offer web design, social media services, webinars, video editing,  in legal industries, real-estate, medical and security fields. Some of these VAs are licensed or certified when working with sensitive data while others will sign NDAs.

Successful entrepreneurs such as Michael Hyatt and  Tim Ferris use and/or have VAs to help with their tasks.  ( I’m  their fan and I “follow” both of them.) Tim Ferris wrote the book, “The 4-Hour Workweek“, and mentions he hires VAs.

Even highly successful bloggers use VAs!

Hiring a VA, is going to change your business forever, in the best way possible. Hiring a VA is like hacking your business; you can get better results in less time than if you were trying to do it all on your own.

That’s an snippet of a wonderful website I just stumbled on a few minutes ago, written by Indigo Colton.  Indigo writes a blog titled: “5 Reasons Your Business Needs A Virtual Assistant”.  You can read more about it here.

Figure out what you need a VA to do for you first.  Then start “shopping for your new VA”.  Remember, VA’s are not employees.  Think of them as consultants or freelancers.  They are business owners like you and care about your success.  You can “test drive” a new VA to see how you both get along and how well your VA communicates and responds to you.  Be sure to check their work at first. Then, if things work out, stick with the VA.  The longer a VA stays with you, the better he/she will understand your business and even give you ideas to expand and grow your revenue.

Who, What, and Where are Virtual Assistants

Virtual Assistants: Who, What, When, Where and How

Recently, I was co-hosting a Blab live event and the topic of discussion was deciphering the mysteries of who, what, when, where and how to work with a Virtual Assistant (VA).

Although, the term VA is becoming more common today, I continually need to explain what a VA is and how they can help business owners, individuals and entrepreneurs. We discussed these topics on Blab recently.

Who, what, when, where, how written on board with question mark in the middle

Who: Who are Virtual Assistants (VAs)?

A Virtual Assistant is a highly skilled, independent professional that provides administrative, technical or creative services remotely.

They are independent contractors that don’t require health insurance benefits, vacations or 401K; a great alternative benefit for any business owner that needs an occasional VA but not an employee.

What: What can virtual assistants do?

A VA can offer services from general administrative and office support services such as mail correspondence, spreadsheets, calendar management, event planning, bookkeeping and concierge services, to technical support such as website maintenance, CRMs, project management applications, graphic design and marketing such as Email marketing, delivering campaigns and product launches, and social media and internet marketing, customer services, and many more. Each VA can specialize in a specific field and may only offer those services. Here are some examples of what a VA can do:

  • Database Entries
  • Word processing
  • Answer customer inquiries on time
  • Help setup your website / blog
  • Create content for your blog
  • Perform simple routine SEO on your website
  • Manage calendar and email
  • Book all travel plans, events or conferences
  • Manage social media posts
  • Strategizing social media for marketing
  • Correspondence to potential clients by email or phone
  • Invoice all your clients, and keep track of your billings and payments
  • Email Marketing,
  • Internet Research
  • Create templates for sending out sales letters
  • Maintain your CRM system
  • Validate sales leads lists making sure you have the latest information
  • Scan business cards into e-Card contacts

For more ideas on hiring a VA, here’s an article about 10 Things to Outsource to a Virtual Assistant, from Entrepreneur online magazine:

When: When do you need to hire a VA?

Some small business owners cannot afford to hire an in-house employee, so a VA is a great choice. Since VAs (in the U.S.) are independent contractors, they don’t need insurance benefits, vacations, holiday pay, etc.

Most people hire VAs because they are becoming too busy to complete their own daily functions to keep the business going. They need to spend time meeting with potential clients, generating revenue, or travelling to speaking engagements.

Where: Where can you find a VA?

There are VAs all over the globe. Some VAs are sole proprietors; while others join a VA team. They can be found through reputable organizations such as the International Virtual Assistants Associations and Virtual Assistants Network.

How: How to start with a VA?

I wrote a brief article about how to work with a VA. Before you hire a VA, be sure you have a list of the tasks you need completed by your VA. Do you want a VA to have a project-based term? Or do you need a VA for only 5 hours a month to write correspondence, data-entry, etc.?

“Work smarter when  you hire a Virtual Assistant.”

Another “How” question that comes up is how much does a VA charge? Some VAs charge by the hour and invoice weekly or monthly. Some VA’s prices are per blocks of hours or by projects. You and your VA will have an agreed term for pricing prior to starting.

Remember, you are saving money by outsourcing your tasks to a VA, because you’re not paying any insurance benefits, buying their office equipment, cell phones or even providing an office space for them! Your relationship with your VA can be short-term, long-term, or an “as-needed” basis.

For your free 30-minute consultation by phone call (630) 882-3514. Email at




What’s a Virtual Assistant?

student-849826_1280Although today, in the year 2015 with all the technology and interconnections we have all over the world through online communications, I still get a baffled look whenever I tell my friends I work from home as a virtual assistant. Their first response is, “What is a virtual assistant?” or “What is it you do again?” or “What does that mean?”

I explain that I help small business owners or busy individuals manage their day-to-day tasks such as client correspondence through email or phone, manage calendars, book meeting rooms, manage online blogs and social media, etc., etcetera.

They also thought I’m an employee of that business owner! NO! We’re not employees!  As “virtual” assistants, we can help any business owner or busy individuals from anywhere. We don’t need to be in their office or even live in the same city or state. We can work with and communicate with clients through phone, and email; everything is done online! We collaborate together with documents, projects, share calendars, all through the Internet.

In the United States, virtual assistants are independent contractors and business owners themselves. This means, they don’t receive any employee benefits and also file their own taxes with the IRS. For example, it’s like hiring a private tutor or a plumber who is a sole proprietor, operating their own business.  You hire them to get the job done. When it’s completed, you can pay them and end the relationship.  You get the idea. Right?

Each virtual assistant has their own unique skills, expertise and experience in various industry fields. Some will have specialties, such as a virtual Medical Assistant, virtual Paralegal, virtual generalist in Business Administration, virtual Social Media Specialist, Internet Marketing Specialist, SEO Managers and more.

So, next time you need a hand with your projects, call on a virtual assistant. Then when you’re done with your project, you can simply stop working with your VA, and end your relationship, or continue to work with that person on a monthly retainer.  It’s up to you! They’re usually available “on-call” or “as-needed” basis.

Just a short note- VAs can get very busy and may not take on new clients.  So if you find the assistant of your dreams, you might want to keep them busy and on a retainer.  You can even let them know if you want to have a long-term agreement/relationship to keep them onboard.

Any questions, please drop me a line.

Read more here: Who, What, Where and How to Work with Virtual Assistants